OneNote Keyboard Shortcuts
OneNote keyboard shortcut reference covering 185 bindings for Windows & Mac. Commonly searched bindings include Open a new OneNote window, Create a Quick Note, and Dock the OneNote window. 185 of 185 shortcuts are verified against official OneNote documentation, each with a linked source when available. Search by action name, filter by category, look up what a key combination does, print a cheat sheet, or practice with flashcards.
Official OneNote documentation
Format notes
| Action | Description | Windows | Mac | Verified | Source |
|---|---|---|---|---|---|
| Highlight the selected text | Highlight the selected text | Ctrl+Alt+H |
|
Yes | Source |
| Insert a hyperlink | Insert a hyperlink | Ctrl+K |
|
Yes | Source |
| Copy the formatting of the selected text (Format Painter) | Copy the formatting of the selected text (Format Painter) | Ctrl+Alt+C |
|
Yes | Source |
| Paste the formatting to the selected text (Format Painter) | Paste the formatting to the selected text (Format Painter) | Ctrl+Alt+V |
|
Yes | Source |
| Apply or remove bold formatting | Apply or remove bold formatting | Ctrl+B |
|
Yes | Source |
| Apply or remove italics formatting | Apply or remove italics formatting | Ctrl+I |
|
Yes | Source |
| Apply or remove underline formatting | Apply or remove underline formatting | Ctrl+U |
|
Yes | Source |
| Apply or remove strikethrough formatting | Apply or remove strikethrough formatting | Alt+Hyphen (- |
|
Yes | Source |
| Apply or remove superscript formatting | Apply or remove superscript formatting | Ctrl+Shift |
|
Yes | Source |
| Apply or remove subscript formatting | Apply or remove subscript formatting | Ctrl+Shift+- |
|
Yes | Source |
| Apply or remove bulleted list formatting | Apply or remove bulleted list formatting | Ctrl+. |
|
Yes | Source |
| Apply or remove numbered list formatting | Apply or remove numbered list formatting | Ctrl+/ |
|
Yes | Source |
| Apply a Heading 1 style to the current note | Apply a Heading 1 style to the current note | Ctrl+Alt+1 |
|
Yes | Source |
| Apply a Heading 2 style to the current note | Apply a Heading 2 style to the current note | Ctrl+Alt+2 |
|
Yes | Source |
| Apply a Heading 3 style to the current note | Apply a Heading 3 style to the current note | Ctrl+Alt+3 |
|
Yes | Source |
| Apply a Heading 4 style to the current note | Apply a Heading 4 style to the current note | Ctrl+Alt+4 |
|
Yes | Source |
| Apply a Heading 5 style to the current note | Apply a Heading 5 style to the current note | Ctrl+Alt+5 |
|
Yes | Source |
| Apply a Heading 6 style to the current note | Apply a Heading 6 style to the current note | Ctrl+Alt+6 |
|
Yes | Source |
| Clear all formatting applied to the selected text. (Apply the Normal style.) | Clear all formatting applied to the selected text. (Apply the Normal style.) | Ctrl+Shift+N |
|
Yes | Source |
| Increase the paragraph indent | Increase the paragraph indent | Alt+Shift+Right |
Cmd+Option+Right |
Yes | Source |
| Decrease the paragraph indent | Decrease the paragraph indent | Alt+Shift+Left |
Cmd+Option+Left |
Yes | Source |
| Align the paragraph to the left | Align the paragraph to the left | Ctrl+L |
|
Yes | Source |
| Align the paragraph to the right | Align the paragraph to the right | Ctrl+R |
|
Yes | Source |
| Increase the font size of the selected text | Increase the font size of the selected text | Ctrl+Shift+Right angle bracket (> |
|
Yes | Source |
| Decrease the font size of the selected text | Decrease the font size of the selected text | Ctrl+Shift+Left angle bracket (< |
|
Yes | Source |
| Show or hide the rule lines on the current page | Show or hide the rule lines on the current page | Ctrl+Shift+R |
|
Yes | Source |
General
| Action | Description | Windows | Mac | Verified | Source |
|---|---|---|---|---|---|
| Open a new OneNote window | Open a new OneNote window | Ctrl+M |
|
Yes | Source |
| Create a Quick Note | Create a Quick Note | Ctrl+Shift+M |
|
Yes | Source |
| Dock the OneNote window | Dock the OneNote window | Ctrl+Alt+D |
|
Yes | Source |
| Undo the previous action | Undo the previous action | Ctrl+Z |
Cmd+Z |
Yes | Source |
| Redo the previous action, if possible | Redo the previous action, if possible | Ctrl+Y |
Cmd+Y |
Yes | Source |
| Select all items on the current page | Select all items on the current page | Ctrl+ATo expand the selection+then+press Ctrl+A again. |
Cmd+ATo expand the selection scope+then+press Cmd+A again. |
Yes | Source |
| Cut the selected text or item | Cut the selected text or item | Ctrl+X |
|
Yes | Source |
| Copy the selected text or item to the clipboard | Copy the selected text or item to the clipboard | Ctrl+C |
|
Yes | Source |
| Paste the contents of the clipboard | Paste the contents of the clipboard | Ctrl+V |
Cmd+V |
Yes | Source |
| Paste text only (Paste without formatting) | Paste text only (Paste without formatting) | Ctrl+Shift+V |
|
Yes | Source |
| Move to the beginning of the line | Move to the beginning of the line | Home |
Cmd+Left |
Yes | Source |
| Move to the end of the line | Move to the end of the line | End |
Cmd+Right |
Yes | Source |
| Move one word to the left | Move one word to the left | Ctrl+Left |
Option+Left |
Yes | Source |
| Move one word to the right | Move one word to the right | Ctrl+Right |
Option+Right |
Yes | Source |
| Delete one character to the left | Delete one character to the left | Backspace |
|
Yes | Source |
| Delete one character to the right | Delete one character to the right | Delete |
|
Yes | Source |
| Delete one word to the left | Delete one word to the left | Ctrl+Backspace |
|
Yes | Source |
| Delete one word to the right | Delete one word to the right | Ctrl+Delete |
|
Yes | Source |
| Insert a line break without starting a new paragraph | Insert a line break without starting a new paragraph | Shift+Enter |
|
Yes | Source |
| Check spelling | Check spelling | F7 |
|
Yes | Source |
| Open the thesaurus for the currently selected word | Open the thesaurus for the currently selected word | Shift+F7 |
|
Yes | Source |
| Display the context menu for the currently focused object | Display the context menu for the currently focused object | Shift+F10 |
|
Yes | Source |
| Perform the action suggested on the Information Bar when it appears at the top of a page | Perform the action suggested on the Information Bar when it appears at the top of a page | Ctrl+Shift+W |
|
Yes | Source |
| Play the selected audio recording | Play the selected audio recording | Ctrl+Alt+P |
|
Yes | Source |
| Stop audio recording playback | Stop audio recording playback | Ctrl+Alt+S |
|
Yes | Source |
| Skip the current audio recording backward by 10 seconds | Skip the current audio recording backward by 10 seconds | Ctrl+Alt+Y |
|
Yes | Source |
| Skip the current audio recording forward by 10 seconds | Skip the current audio recording forward by 10 seconds | Ctrl+Alt+U |
|
Yes | Source |
Insert items on a page
| Action | Description | Windows | Mac | Verified | Source |
|---|---|---|---|---|---|
| Insert a document or file on the current page | Insert a document or file on the current page | Alt+N, F |
|
Yes | Source |
| Insert a document or file as a printout on the current page | Insert a document or file as a printout on the current page | Alt+N, O |
|
Yes | Source |
| Show or hide document printouts on the current page when the high contrast mode on Windows 10 or one of the contrast themes on Windows 11 is | Show or hide document printouts on the current page when the high contrast mode on Windows 10 or one of the contrast themes on Windows 11 is | Alt+Shift+P |
|
Yes | Source |
| Insert a picture from a file | Insert a picture from a file | Alt+N, P |
|
Yes | Source |
| Insert a sticker | Insert a sticker | Alt+N, S |
|
Yes | Source |
| Insert a screen clipping.Note: The OneNote icon must be active in the Windows taskbar notification area | Insert a screen clipping.Note: The OneNote icon must be active in the Windows taskbar notification area | Windows Win+Shift+S+then+and then Ctrl+V |
|
Yes | Source |
| Insert the current date | Insert the current date | Alt+Shift+D |
Cmd+D |
Yes | Source |
| Insert the current date and time | Insert the current date and time | Alt+Shift+F |
Cmd+Shift+D |
Yes | Source |
| Insert the current time | Insert the current time | Alt+Shift+T |
|
Yes | Source |
| Insert a line break | Insert a line break | Shift+Enter |
Shift+Enter |
Yes | Source |
| Start a math equation or convert selected text to a math equation | Start a math equation or convert selected text to a math equation | Alt+Equal sign ( = |
|
Yes | Source |
Protect notes
| Action | Description | Windows | Mac | Verified | Source |
|---|---|---|---|---|---|
| Lock all password-protected sections | Lock all password-protected sections | Ctrl+Alt+L |
|
Yes | Source |
Search through notes
| Action | Description | Windows | Mac | Verified | Source |
|---|---|---|---|---|---|
| Move to the Search box to search all notebooks | Move to the Search box to search all notebooks | Ctrl+E |
|
Yes | Source |
| While searching all notebooks, preview the next result | While searching all notebooks, preview the next result | Down |
|
Yes | Source |
| While searching all notebooks, go to the selected result and dismiss the search | While searching all notebooks, go to the selected result and dismiss the search | Enter |
|
Yes | Source |
| Change the search scope | Change the search scope | Ctrl+E+then+Tab+then+Space |
|
Yes | Source |
| Open the Search Results pane | Open the Search Results pane | Alt+O after searching |
|
Yes | Source |
| Search the current page | Search the current page | Ctrl+F |
|
Yes | Source |
| While searching the current page, move to the next result | While searching the current page, move to the next result | EnterF3 |
|
Yes | Source |
| While searching the current page, move to the previous result | While searching the current page, move to the previous result | Shift+F3 |
|
Yes | Source |
| Dismiss the search and return to the page | Dismiss the search and return to the page | Escape |
|
Yes | Source |
Select text and objects
| Action | Description | Windows | Mac | Verified | Source |
|---|---|---|---|---|---|
| Select to the end of the line from the current cursor location | Select to the end of the line from the current cursor location | Shift+End |
|
Yes | Source |
| Jump to the title of the page and select it | Jump to the title of the page and select it | Ctrl+Shift+T |
|
Yes | Source |
| Cancel selecting the outline or page | Cancel selecting the outline or page | Escape |
|
Yes | Source |
| Move the selected paragraphs upward | Move the selected paragraphs upward | Alt+Shift+Up |
|
Yes | Source |
| Move the selected paragraphs downward | Move the selected paragraphs downward | Alt+Shift+Down |
|
Yes | Source |
| Increase the paragraph indent | Increase the paragraph indent | Alt+Shift+Left |
Cmd+Option+Right |
Yes | Source |
| Decrease the paragraph indent | Decrease the paragraph indent | Alt+Shift+Right |
Cmd+Option+Left |
Yes | Source |
| Select the current paragraph and its subordinate paragraphs | Select the current paragraph and its subordinate paragraphs | Ctrl+Shift+Hyphen (- |
|
Yes | Source |
| Delete the selected note or object | Delete the selected note or object | Delete |
|
Yes | Source |
| Go back to the last page visited | Go back to the last page visited | Alt+Left |
|
Yes | Source |
| Go forward to the next page visited | Go forward to the next page visited | Alt+Right |
|
Yes | Source |
Share notes
| Action | Description | Windows | Mac | Verified | Source |
|---|---|---|---|---|---|
| Send the selected pages in an email message | Send the selected pages in an email message | Ctrl+Shift+E |
|
Yes | Source |
| Create a Today Outlook task from the selected note | Create a Today Outlook task from the selected note | Ctrl+Shift+1 |
|
Yes | Source |
| Create a Tomorrow Outlook task from the selected note | Create a Tomorrow Outlook task from the selected note | Ctrl+Shift+2 |
|
Yes | Source |
| Create a This Week Outlook task from the selected note | Create a This Week Outlook task from the selected note | Ctrl+Shift+3 |
|
Yes | Source |
| Create a Next Week Outlook task from the selected note | Create a Next Week Outlook task from the selected note | Ctrl+Shift+4 |
|
Yes | Source |
| Create a No Date Outlook task from the selected note | Create a No Date Outlook task from the selected note | Ctrl+Shift+5 |
|
Yes | Source |
| Open the selected Outlook task | Open the selected Outlook task | Ctrl+Shift+K |
|
Yes | Source |
| Mark the selected Outlook task as complete | Mark the selected Outlook task as complete | Ctrl+Shift+9 |
|
Yes | Source |
| Delete the selected Outlook task | Delete the selected Outlook task | Ctrl+Shift+0 |
|
Yes | Source |
| Synchronize changes in the current shared notebook | Synchronize changes in the current shared notebook | Shift+F9 |
|
Yes | Source |
| Synchronize changes in all shared notebooks | Synchronize changes in all shared notebooks | F9 |
|
Yes | Source |
| Mark the current page as Unread | Mark the current page as Unread | Ctrl+Q |
|
Yes | Source |
Specify language settings
| Action | Description | Windows | Mac | Verified | Source |
|---|---|---|---|---|---|
| Set writing direction left to right | Set writing direction left to right | Ctrl+Left Shift |
|
Yes | Source |
| Set writing direction right to left | Set writing direction right to left | Ctrl+Right Shift |
|
Yes | Source |
| Increase indent by one level in right-to-left text | Increase indent by one level in right-to-left text | Tab |
|
Yes | Source |
| Decrease indent by one level in right-to-left text | Decrease indent by one level in right-to-left text | Shift+Tab |
|
Yes | Source |
Tag notes
| Action | Description | Windows | Mac | Verified | Source |
|---|---|---|---|---|---|
| Apply, select, or clear the To Do tag | Apply, select, or clear the To Do tag | Ctrl+1 |
|
Yes | Source |
| Apply or clear the Important tag | Apply or clear the Important tag | Ctrl+2 |
|
Yes | Source |
| Apply or clear the Question tag | Apply or clear the Question tag | Ctrl+3 |
|
Yes | Source |
| Apply or clear the Remember for later tag | Apply or clear the Remember for later tag | Ctrl+4 |
|
Yes | Source |
| Apply or clear the Definition tag | Apply or clear the Definition tag | Ctrl+5 |
|
Yes | Source |
| Apply or clear the Highlight tag | Apply or clear the Highlight tag | Ctrl+6 |
|
Yes | Source |
| Apply or clear the Contact tag | Apply or clear the Contact tag | Ctrl+7 |
|
Yes | Source |
| Apply or clear the Address tag | Apply or clear the Address tag | Ctrl+8 |
|
Yes | Source |
| Apply or clear the Phone number tag | Apply or clear the Phone number tag | Ctrl+9 |
|
Yes | Source |
| Remove all selected note tags | Remove all selected note tags | Ctrl+0 |
|
Yes | Source |
Use outlines
| Action | Description | Windows | Mac | Verified | Source |
|---|---|---|---|---|---|
| Collapse the selected outline to Level 1 | Collapse the selected outline to Level 1 | Alt+Shift+1 |
|
Yes | Source |
| Expand an outline to Level 2 | Expand an outline to Level 2 | Alt+Shift+2 |
|
Yes | Source |
| Expand an outline to Level 3 | Expand an outline to Level 3 | Alt+Shift+3 |
|
Yes | Source |
| Expand an outline to Level 4 | Expand an outline to Level 4 | Alt+Shift+4 |
|
Yes | Source |
| Expand an outline to Level 5 | Expand an outline to Level 5 | Alt+Shift+5 |
|
Yes | Source |
| Expand an outline to Level 6 | Expand an outline to Level 6 | Alt+Shift+6 |
|
Yes | Source |
| Expand an outline to Level 7 | Expand an outline to Level 7 | Alt+Shift+7 |
|
Yes | Source |
| Expand an outline to Level 8 | Expand an outline to Level 8 | Alt+Shift+8 |
|
Yes | Source |
| Expand an outline to Level 9 | Expand an outline to Level 9 | Alt+Shift+9 |
|
Yes | Source |
| Expand all levels of an outline | Expand all levels of an outline | Alt+Shift+0 |
|
Yes | Source |
| Expand the selected heading | Expand the selected heading | Alt+Shift+Equal sign ( = |
|
Yes | Source |
| Collapse the selected heading | Collapse the selected heading | Alt+Shift+Hyphen (- |
|
Yes | Source |
| Increase the indent by one level | Increase the indent by one level | Tab |
|
Yes | Source |
| Decrease the indent by one level | Decrease the indent by one level | Shift+Tab |
|
Yes | Source |
| Expand a selected, collapsed outline | Expand a selected, collapsed outline | Alt+Shift+Plus sign ( |
|
Yes | Source |
| Collapse a selected, expanded outline | Collapse a selected, expanded outline | Alt+Shift+Minus sign (- |
|
Yes | Source |
Work with notebooks and sections
| Action | Description | Windows | Mac | Verified | Source |
|---|---|---|---|---|---|
| Open OneNote | Open OneNote | Windows Win+Shift+N |
|
Yes | Source |
| Open a notebook | Open a notebook | Ctrl+O |
Cmd+O |
Yes | Source |
| Open a section | Open a section | Ctrl+Alt+Shift+O |
|
Yes | Source |
| Create a new section | Create a new section | Ctrl+T |
|
Yes | Source |
| Go to the next section | Go to the next section | Ctrl+Tab |
|
Yes | Source |
| Go to the previous section | Go to the previous section | Ctrl+Shift+Tab |
|
Yes | Source |
| Go to the next page in the section | Go to the next page in the section | Ctrl+Page down |
|
Yes | Source |
| Go to the previous page in the section | Go to the previous page in the section | Ctrl+Page up |
|
Yes | Source |
| Go to the first page in the section | Go to the first page in the section | Alt+Home |
|
Yes | Source |
| Go to the last page in the section | Go to the last page in the section | Alt+End |
|
Yes | Source |
| Go to the first page in the currently visible set of page tabs | Go to the first page in the currently visible set of page tabs | Alt+Page up |
|
Yes | Source |
| Go to the last page of the currently visible set of page tabs | Go to the last page of the currently visible set of page tabs | Alt+Page down |
|
Yes | Source |
| Move or copy the current page | Move or copy the current page | Ctrl+Alt+M |
|
Yes | Source |
| Put focus on the current page tab | Put focus on the current page tab | Ctrl+Alt+G |
|
Yes | Source |
| Select the current page tab | Select the current page tab | Ctrl+Shift+A |
|
Yes | Source |
| Put focus on the current section tab | Put focus on the current section tab | Ctrl+Shift+G |
|
Yes | Source |
| Move the current section | Move the current section | Horizontal Tab) Ctrl+Shift+G+then+and left/right arrow then Shift+F10 (Vertical Tab) Ctrl+Shift+G+then+then up/down arrow then Shift+F10 |
|
Yes | Source |
| Switch to a different notebook on the Navigation bar | Switch to a different notebook on the Navigation bar | Ctrl+G+then+use the Down |
|
Yes | Source |
Work with pages
| Action | Description | Windows | Mac | Verified | Source |
|---|---|---|---|---|---|
| Enable or disable the full-page view | Enable or disable the full-page view | F11 |
|
Yes | Source |
| Expand or collapse a page group in the page navigation pane | Expand or collapse a page group in the page navigation pane | Ctrl+Shift+Asterisk (\* |
|
Yes | Source |
| Print the current page | Print the current page | Ctrl+P |
|
Yes | Source |
| Add a new page at the end of the selected section | Add a new page at the end of the selected section | Ctrl+N |
|
Yes | Source |
| Increase the width of the page navigation pane | Increase the width of the page navigation pane | Ctrl+Shift+Left bracket (\[ |
|
Yes | Source |
| Decrease the width of the page navigation pane | Decrease the width of the page navigation pane | Ctrl+Shift+Right bracket (\] |
|
Yes | Source |
| Decrease indent level of the current page in the page navigation pane | Decrease indent level of the current page in the page navigation pane | Ctrl+Alt+Left bracket (\[ |
|
Yes | Source |
| Increase indent level of the current page in the page navigation pane | Increase indent level of the current page in the page navigation pane | Ctrl+Alt+Right bracket (\] |
|
Yes | Source |
| Create a new subpage below the current page | Create a new subpage below the current page | Ctrl+Shift+Alt+N |
|
Yes | Source |
| Select all items | Select all items | Ctrl+ATo expand the selection+then+press Ctrl+A again. |
|
Yes | Source |
| Select the current page | Select the current page | Ctrl+Shift+AIf the selected page is part of a group+then+press Ctrl+A to select all of the pages in the group. |
|
Yes | Source |
| Move the selected page up in the page navigation pane | Move the selected page up in the page navigation pane | Alt+Shift+Up |
|
Yes | Source |
| Move the selected page down in the page navigation pane | Move the selected page down in the page navigation pane | Alt+Shift+Down |
|
Yes | Source |
| Move to the page title | Move to the page title | Ctrl+Shift+T |
|
Yes | Source |
| Go to the first page in the currently visible set of pages in the page navigation pane | Go to the first page in the currently visible set of pages in the page navigation pane | Alt+Page up |
|
Yes | Source |
| Go to the last page in the currently visible set of pages in the page navigation pane | Go to the last page in the currently visible set of pages in the page navigation pane | Alt+Page down |
|
Yes | Source |
| Scroll up in the current page | Scroll up in the current page | Page up |
Page up |
Yes | Source |
| Scroll down in the current page | Scroll down in the current page | Page down |
Page down |
Yes | Source |
| Scroll to the top of the current page | Scroll to the top of the current page | Ctrl+Home |
|
Yes | Source |
| Scroll to the bottom of the current page | Scroll to the bottom of the current page | Ctrl+End |
|
Yes | Source |
| Go to the next paragraph | Go to the next paragraph | Ctrl+Down |
|
Yes | Source |
| Go to the previous paragraph | Go to the previous paragraph | Ctrl+Up |
|
Yes | Source |
| Move the cursor up on the current page, or expand the page up | Move the cursor up on the current page, or expand the page up | Ctrl+Alt+Up |
|
Yes | Source |
| Move the cursor down on the current page, or expand the page down | Move the cursor down on the current page, or expand the page down | Ctrl+Alt+Down |
|
Yes | Source |
| Move the cursor left on the current page, or expand the page to the left | Move the cursor left on the current page, or expand the page to the left | Ctrl+Alt+Left |
|
Yes | Source |
| Move the cursor right on the current page, or expand the page to the right | Move the cursor right on the current page, or expand the page to the right | Ctrl+Alt+Right |
|
Yes | Source |
| Go to the next note container | Go to the next note container | Alt+Down |
|
Yes | Source |
| Go to the beginning of the line | Go to the beginning of the line | Home |
|
Yes | Source |
| Go to the end of the line | Go to the end of the line | End |
|
Yes | Source |
| Go to the previous page visited | Go to the previous page visited | Alt+Left |
|
Yes | Source |
| Go to the next page visited, if possible | Go to the next page visited, if possible | Alt+Right |
|
Yes | Source |
| Zoom in | Zoom in | Ctrl+Plus sign ( |
Cmd+Plus sign ( |
Yes | Source |
| Zoom out | Zoom out | Ctrl+Minus sign (- |
Cmd+Minus sign (- |
Yes | Source |
| Synchronize the notebook.Note: While OneNote is running, your notes are automatically saved whenever you change them. It is not necessary to | Synchronize the notebook.Note: While OneNote is running, your notes are automatically saved whenever you change them. It is not necessary to | Ctrl+S |
|
Yes | Source |
Work with tables
| Action | Description | Windows | Mac | Verified | Source |
|---|---|---|---|---|---|
| Create another column in a table with a single row | Create another column in a table with a single row | Tab |
|
Yes | Source |
| Create another paragraph in the same cell in a table | Create another paragraph in the same cell in a table | Alt+Enter |
|
Yes | Source |
| Create a column to the right of the current column in a table | Create a column to the right of the current column in a table | Ctrl+Alt+R |
|
Yes | Source |
| Create a column to the left of the current column in a table | Create a column to the left of the current column in a table | Ctrl+Alt+E |
|
Yes | Source |
| Create a row above the current one in a table | Create a row above the current one in a table | Enter when the cursor is at the beginning of any row+then+except for the first row |
|
Yes | Source |
| Delete the current empty row in a table | Delete the current empty row in a table | Delete+then+then Delete again+then+when the cursor is at the beginning of the row |
|
Yes | Source |